Over the past few years, several organizations have shifted their focus to a more project oriented approach, and this structure is specially beneficial for SMEs. At the core of this concept is a team-based structure. Sure, the usual departmentalized system is tried and tested, but with today’s economy, organizational flexibility is of the utmost importance, and with everyone looking to eliminate overheads and downsizing, the best real solution is to split your employees off into teams wherever possible and have them work on several different projects at the same time. Flexibility and adaptability are vital now. It’ll be for you to cope with the drastic changes in today’s business environment.
Several technology and research companies have been using this structure for quite some time now, but this trend has only recently caught on in other sectors. Despite being as effective as it is, it can’t really be implemented everywhere so you seriously need to sit down and work up a proper TOWS analysis for your organization.
However, a team based hierarchy, if implemented correctly, can give you room to operate effectively and fluidly, making the execution of projects easier and more efficient. Here are some of the things you need to keep in mind while implementing teams:
- Your teams need to be diverse; this ensures that lots of ideas are generated within that team and are thrown around, and scrutinized properly.
- Employees should not be allowed to be a member of too many teams, otherwise, his effectiveness and efficiency decrease dramatically.
- Coordination within and between teams is vital so team members need to schedule regular meetings to set their goals, and there must be a central location where minutes or notes of these meetings are posted regularly.
- All teams need to share information and updates on the projects each team is working on, as well as individual member activities and accomplishments.
- Teams must continually cycle and add new employees to ensure a constant flow of ideas and creativity.
I was reading up on Team Based Organizations and came across a very useful list of five teams that every organization should have; a rather simple but crucial list. I had been working on a list of such teams myself. Certain areas are common to every organization and at the same time, just as vital as organs are to a human body. These areas are leadership, motivation & performance management, internal environment, culture & communication and public relations & corporate identity management.